Wifestyle | Wedding and Event Planning

Custom packages are created by Wifestyle for events other than weddings. Whether you’re planning a Bar Mitzvah or Bat Mitzvah, corporate holiday party, elaborate birthday bash, golden anniversary, sweet 16, or the grand opening of a new business, Wifestyle will create a celebration that is sensational for everybody and enjoyable for you.

Please contact us for a complimentary consultation to discuss your ideas and develop an event package to suit you needs.

Pre-wedding

One meeting to discuss budget and make an assessment

Provide vendor referrals based on client’s budget and personal style

One meeting for ceremony and reception site visit to determine set-up details

Contact all vendors to inform them of Wifestyle assistance and involvement

Obtain copies of all vendor contracts

Wrap up meeting (30 days prior) to develop ceremony and reception timelines and event details

Confirm with all vendors and venues

Detailed development of itinerary to be distributed to all necessary parties

Meet with the Bride and family one week prior to wedding to discuss family information, pew seating, processional and recessional

At that meeting, collect all personal wedding items such as, guest book and pen, portrait, toasting glasses, favors, programs and other printed material, and anything else for the ceremony and reception

At that meeting, collect any outstanding fees to be paid to vendors, as well as tips to be distributed

Attend rehearsal; coordinate (in absence of on-site church coordinator) handle marriage license and church fees

Wedding Day coordination (9 hrs.) to include management/supervision of ceremony and reception set-up, event management and follow through:

Manage timeline

Assist with vendor set-up at ceremony and reception venues

Payment of vendor balances

Assist with coordination of transportation of out of town guest

Assist bride and bridal party in dressing room prior to ceremony

Organization and distribution of all personal flowers (corsages, boutonnieres)

Coordination and timing of ushers, attendants, family, and bride and groom

Bustle brides dress and arrange refreshments upon arrival to reception

Coordination of entertainment and all announcements and events throughout reception

Coordination of bride and grooms exit

Collect all personal items (cake topper, guest book, cake knife, etc.) at end of evening

Return all personal items to designated person the following day

Includes coordinator and assistant (additional staff if necessary, TBD at consultation)

Pre-wedding

Unlimited meetings, phone calls, and e-mails to plan and evaluate all details and ideas

Creation and management of projected and actual budget

Creation of event planning timeline

Monthly (scheduled) meetings to maintain planning schedule

Assistance finding appropriate locations for rehearsal dinner, ceremony, and reception

Introduction and assistance with procuring wedding and event vendors based on clients personal
style, requirements, and budget

Assistance with event design and implementation of concepts

Develop ideas and coordinate favors for guest

Assist with design and production of all custom printed or otherwise personalized items, such as; save the dates, invitation ensemble, escort cards, place cards, menus, favors, wedding programs, hotel welcome bags, and itineraries

Ceremony and reception site tours to discuss layout and floor plan

Management of all rentals

Design meetings with rental and floral designers

Attend food tasting and assist with menu design

Attend cake tasting and assist with cake design

Wrap up meeting (30 days prior) to finalize all details to determine timelines

Development of complete wedding day timeline

Schedule dress fittings and attend final fitting to learn dress bustle

Schedule bridal portrait and assist with delivery of gown

Order bouquet for portrait and arrange delivery

Determine transportation needs and hotel accommodations for out of town guest

Determine availability and negotiate rate for room blocks

Schedule limousines, shuttle buses, and sedans as needed

Confirm with all vendors and distribute timeline prior to wedding

Deliver welcome bags to hotel

Meet with bride and family one week prior.

Finalize pew seating, processional and recessional, and any family details that I may need to know

Collect all personal items for ceremony and reception (guest book and pen, favors, toasting glasses, knife/server, any printed material, and ring box)

Collect all outstanding payments owed to vendors, as well as tips and instructions on distribution

Wedding Day coordination

Management and supervision of ceremony and reception set-up, set-up assistant, and event management and follow through

Payment of vendor balances and tips distributed as requested

Manage transportation of out of town guest

Assist bride and bridal party in dressing room prior to ceremony

Organization and distribution of all personal flowers (corsages, boutonnieres, bouquets)

Coordination and timing of ushers, attendants, family, and bride and groom

Bustle brides dress and arrange refreshments upon arrival at reception

Coordination of entertainment and all announcements and events throughout reception

Coordination of bride and groom’s exit

Collect all personal items (cake topper, guest book, etc.) at end of evening

Return all personal items to designated person the following day

Includes coordinator, two assistants, and any additional staff that may be needed.

Pre-wedding

Unlimited meetings, phone calls, and emails to plan and evaluate ideas.

Creation and management of projected and actual budget.

Creation of event planning timeline.

Monthly scheduled meetings to maintain planning schedule.

Reminders of all scheduled appointments.

Assistance finding appropriate locations for engagement party, rehearsal dinner, bridal luncheon, ceremony, reception, and brunch.

Introduction and assistance with procuring vendors based on personal requirements, style, and budget.

Scheduling engagement photo.

Assistance with writing engagement announcement.

Deliver engagement announcement and photo to specified newspapers.

Make all necessary arrangements for engagement party to include, assistance with choice of invitations, the mailing of invitations, arrangement of venue, caterer, floral, entertainment, rentals, and photographer.

Assistance with design and implementation of concepts for all events.

Develop ideas and coordinate favors for guest.

Assist with design and production of all custom printed or otherwise personalized items and materials for wedding weekend events, to include; guest weekend itineraries, hotel welcome bags, favors, save the dates, invitation ensemble, escort cards, place cards, menus, etc.

Management of all rentals.

Procurement of or assistance with all attendants and groomsmen gifts, parent’s gifts, and any additional special recognition gifts.

Venue site visits to discuss layout and floor plan.

Design meetings with rental and floral designers,

Attend food tasting and assist with menu design.

Attend cake tasting and assist with cake design.

Manage guest list and all RSVP’s (guest list provided by client in alphabetical order)

Schedule dress fittings and attend final fitting to learn dress bustle.

Schedule bridal portrait.

Arrange for delivery of dress to location of portrait.

Order bouquet and arrange delivery for portrait.

Determine transportation needs and schedule limousines, shuttle buses, and sedans as needed

Determine hotel accommodation needs and negotiate rate for room blocks.

Ongoing phone calls, meetings, and emails to all vendors as necessary to plan.

Wrap up meeting 45 days prior to wedding weekend to finalize all details.

Create wedding weekend timeline and distribute to all necessary parties at appropriate time, highlighting portions that pertain to them.

Confirm with all vendors and venues, and distribute timeline accordingly.

Assembly and delivery of welcome bags to hotel.

Meeting with bride and family 10 days prior to wedding weekend to determine pew seating, processional and recessional, and any family details that I may need to know.

At meeting, collect all personal items for ceremony and reception, outstanding payments to vendors, tips along with instructions on distribution.

Attend rehearsal, coordinate ceremony (in absence of onsite coordinator) handle marriage license and church fees.

Wedding day coordination

Management of wedding day timeline

Management and supervision of assistants, ceremony and reception set up, and vendors.

Payment of all vendors and tip distributed as requested.

Arrange to have bride and groom’s hotel room cleaned after they’ve left for ceremony. Request turn down service, champagne delivered at appointed time.

Arrange refreshments for bride and groom, bridal party, and family throughout the day.

Handle any special request needed.

Assist with transportation of out of town guest.

Organization and distribution of all personal flowers.

Assist bride and bridal party in dressing room prior to ceremony.

Coordination and timing of ushers, attendants, families, and bride and groom.

Transport all personal items to reception.

Bustle brides dress and arrange refreshments upon arrival at reception.

Coordination of all entertainment and announcements throughout reception.

Coordination of events throughout reception.

Arrange for box of food to be delivered to bride and grooms hotel room during reception.

Coordinate bride and groom’s exit.

Collect all personal items at end of event.

Personally collect all gifts and deliver to specified person the following day, unless otherwise stated.

Arrange to have floral arrangements used at reception sent to the following rooms at hotel:
Bride/Groom’s, parents of bride, parents of groom, any other specified person.

Arrange to have any remaining floral delivered to brunch location.

The following day

Arrive at brunch location 1 hour prior to oversee set up.

Collect all tuxedos and return to rental location.

Return all personal items to designated person.

Deliver all gifts to designated person.

Post wedding

Assist with writing wedding announcement, and delivering announcement with photo to specified
newspapers.

Assist with procurement and shipping of thank you gifts to special people involved.

Assist with thank you cards, if needed.